If your church is part of a parent church, group exemption, (i.e. Catholic, Presbyterian, Episcopal, etc), send GuideStar the following documents

  • A copy of a letter, on letterhead, from the parent church with the parent church EIN and your church's EIN stating that you fall under their group exemption.

       OR

  • A copy of a federal IRS document with the EIN and your religious organization’s name pre-printed on the document (Form 941, payroll tax receipts, W-9, and EIN Issuance Letter are all acceptable documentation).
  • A copy of the church/religious organization’s listing in the parent Church National Directory.

If your church is an independent church not affiliated with a parent church organization, send GuideStar the following documents.

  • A copy of a federal IRS document with the EIN and your religious organization’s name pre-printed on the document. (Form 941, payroll tax receipts, W-9, and EIN Issuance Letter are all acceptable documentation). And 
  • A copy of the State Registration, or a copy of the Sales & Use Tax Exemption issued by the State. (If using a state document, it must indicate that the organization is a church or religious organization.)

If your religious organization (including religious schools and ministries) is a part of a parent church, group exemption (i.e. Catholic, Presbyterian, Episcopal, etc.), send GuideStar the following documents

  • A copy of a letter, on letterhead, from the parent church with the parent church EIN and your religious organization's EIN stating that you fall under their group exemption. 

 OR

  • A copy of a federal IRS document with the EIN and your religious organization’s name pre-printed on the document (Form 941, payroll tax receipts, W-9, and EIN Issuance Letter are all acceptable documentation). And 
  • A copy of the church/religious organization’s listing in the parent Church National Directory.

If your religious school is associated with an Independent church, and is not part of a group exemption under a parent church, send GuideStar the following documents

  • A letter from your associated church on letterhead stating that your school is an extension of or associated with that church.Your school’s EIN and the church’s EIN must be included in the letter. And
  • A copy of a federal IRS document with the EIN and your religious organization’s name pre-printed on the document (Form 941, payroll tax receipts, W-9, and EIN Issuance Letter are all acceptable documentation). And 
  • A copy of the State Registration, or a copy of the Sales & Use Tax Exemption issued by the State for your school. (If using a state document, it must indicate that the organization is a religious organization.)

If your religious organization (including ministries) is not part of a group exemption with a parent church, send GuideStar the following document

  • A Letter of Determination from the IRS, not older than six months. Please note, no other documents are acceptable for these organizations to be listed on GuideStar.

You may email the requested information to us at getlisted@guidestar.org. Once we have received all of the information we will be happy to create a listing on GuideStar. GuideStar imports its new nonprofit organizations each Monday morning. Please visit www.guidestar.org after 12:00 EST next Monday to view your organization's listing. 

Important Notes

  • Churches and religious organizations must have their own EIN, independent from a parent or National Office. Do not send your parent organization’s Letter of Determination. Also, a state document does not qualify as a federal IRS document.
  • Churches and/or religious organizations are not required to apply for tax exempt status (Form 1023) with the IRS.  Therefore, they will never appear on the IRS Publication 78 (Select Check).  If a church or religious organization chooses to file a 1023, which is an official request for an IRS ruling, then they will receive a Letter of Determination and appear on the IRS Publication 78 and IRS Business Master File. 

What's Next

Did this answer your question?