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How to Share Your Grants Data
Data Field Definitions and Examples: Required (10)
Data Field Definitions and Examples: Required (10)
These are definitions and examples of Candid's required grant fields. Most of these are fields you would include in your 990 grants list.
Written by Robin Burdick
Updated over a week ago

Required data fields

1. Recipient name: Full legal name of the recipient organization. If providing this information is sensitive for security or privacy reasons (as in grants to individuals), recipient name may be anonymized (e.g., Anonymous Individual(s)).

2. Recipient street address: Primary address information for recipient.

3. Recipient city: City of recipient's primary address.

4. Recipient state/province: State or province of recipient's primary address. For U.S. organizations, standard two-letter abbreviation is acceptable.

5. Recipient country: Country of recipient's primary address.

6. Currency: Currency in which amount is being provided (e.g., USD, EUR)

7. Amount: Specific amount paid or authorized through the grant. Please provide either the amount for grants paid or new grants authorized (approved) in the fiscal year. When reporting authorized amounts for multiyear grants, you should report the grant's full value in the year it was authorized to avoid duplication in subsequent years.

8. Amount type (paid or authorized): Indicate whether the amount listed for the grant is authorized or paid. The amount type must be consistent throughout the list.

9. Fiscal year: Fiscal year in which the grants were either paid or newly authorized. If your organization does not use a calendar year for the fiscal year, note the date range of your fiscal year. Please note: Candid uses the fiscal year end date to determine fiscal year. For example, FY 06/01/2022-05/31/2023 is treated as FY 2023.

10. Grant description: Summary of the specific purpose or objective of the grant or other support. In general, a good grant description includes the following information:

  • WHAT: What is the primary objective of the grant?

  • HOW: How will the objectives of the grant be achieved?

  • WHO: Which group or groups are meant to benefit from the grant?

  • WHERE: What geographic location(s) is the grant meant to serve?

Example: Ocean Somali Community Association (OSCA) will enhance the understanding in six rural communities of the new Puntland Constitution through the use of visual media. OSCA will incorporate human rights information into these community discussions and will develop local associations that engage local and state government on the implementation of the constitution.

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